#MASSIVE MAIL MERGE IN WORD 2010 ZIP#

If the field names shown match column headings you used for records in your mailing list data source, do nothing. The right column is the field name for the common name that is mapped to a column heading in your data source file. The left column is a list of common names in a business record for example. Note: There are two columns in the dialog box. In the Insert Greeting Line dialog box, choose the format you want to use.Ĭhoose File > Save to preserve your email. In the Write & Insert group, choose Greeting Line. In the Insert Address Block dialog box, choose a format for the recipient's name as it will appear in the email. On the Mailings tab, in the Write & Insert Fields group, choose Address Block. The best practice for adding these details is to insert merge fields in your main document. Personalize each email message by adding a person's name and address. Step 4: Add personalized content to the email message You also can sort or filter the list to make it easier to find names and addresses. If you want to send emails only to certain people on your list you can narrow the list, use the steps under Edit your mailing list.Ĭheck the names of the people who you want to receive your email message. If you're sending email messages to everyone on your list, go to Step 4: Add personalized content to the email message. In the File name box, type a file name, and then choose Save. If you're using your Outlook contacts, choose Choose from Outlook Contacts. Then browse to your list and choose Open. If your mailing list is in an Excel spreadsheet, an Access database, or another type of data file, choose Use an Existing List. If you don't have a mailing list, choose Type a New List and create one. On the Mailings tab, in the Start Mail Merge group, choose Select Recipients, and then choose an option. Make sure your data source has a column for email addresses and that there's an email address for each person you're sending the email to. Now it's time to choose your recipients from a data source (an address list). Step 3: Link your mailing list to your email message For more information see, Use Outlook contacts as a data source for a mail merge

If you want to use your Outlook contacts, make sure Outlook is your default email program. For more information see, Prepare your Excel data source for a Word mail merge

#MASSIVE MAIL MERGE IN WORD 2010 ZIP#

If you're using an Excel spreadsheet, make sure the column for ZIP codes or postal codes is formatted as text so that you don't lose any zeros.

Before you start the mail merge process, collect all of your data records, and add them to your data source. If you don't have a mailing list, you can create one during mail merge. It contains the records that Word uses to pull information from to build your email messages. It can be a directory of Outlook contacts, an Access database, or an Office address list. If you're using Outlook MAPI, make sure your versions of Word and Outlook are the same. In order to send emails, a MAPI-compatible email program like Outlook or Gmail needs to be installed. On the Mailings tab, in the Start Mail Merge group, choose Start Mail Merge > E-mail Messages. Those event details are important for everyone to know. If you're telling people about an upcoming event, for example, include the name, date, time, and location of the event. Type the body of the email message you want to send to everyone in Word before you begin. Mail merge pulls the formation from the mailing list and puts it in your main document, resulting a personalized, merged document for each person on the mailing list. This document is a combination of the main document and the mailing list. Your mailing list has names, for example, and your main document is the email message that will be addressed to the names in your list. This document contains the data that is used to populate information on the letter. This document is your email message, it contains text and graphics (a logo or image, for example) that are identical for each version of the merged document.

There are three documents involved in creating email messages using the mail merge process: Mail merge-unlike broadcasting a message to a group of people-makes each recipient of the message the sole recipient. Only specific sections of the email message vary and are personalized. You can create a batch of personalized email messages that are formatted identically and use the same text and graphics. If you have a message to send to many people via email that you want personalized for each recipient, use mail merge.

Massive mail merge in word 2010